1. Who We Are

KHP Gym is a fitness and coaching facility based in Dublin, Ireland.

If you have any questions about this policy or how your data is handled, you can contact us at:
Email: info@khpgym.ie

2. What Information We Collect

We only collect what we need to run the gym properly and give you a good experience.

Information you provide:

• Name

• Email address

• Phone number

• Health or fitness information (if relevant to coaching)

• Payment details (processed securely via third-party providers)

Information collected automatically:

• Website usage data (pages visited, time on site, etc.)

• IP address

• Cookies (see Section 7)

3. How We Use Your Information

We use your data to:

• Respond to enquiries

• Manage memberships and bookings

• Deliver coaching services

• Send updates about sessions, classes, or gym changes

• Improve our website and services

• Occasionally send relevant offers or updates (you can opt out anytime)

We don’t use your data for anything unnecessary or unrelated.

4. Legal Basis for Processing (GDPR)

Under GDPR, we rely on the following:

• Contract – to deliver services you’ve signed up for

• Consent – for marketing emails or optional data

• Legitimate interest – to improve our services and operations

• Legal obligation – for financial and record-keeping requirements

5. Sharing Your Data

We don’t sell your data. Ever.

We may share it with trusted third parties only when necessary:

• Payment processors (e.g. Stripe, GoCardless)

• Booking or membership software

• Email marketing platforms

• Website analytics tools (e.g. Google Analytics)

All providers are GDPR-compliant where required.

6. How We Store Your Data

Your data is stored securely using industry-standard systems.

We keep your information only as long as necessary:

• Active members → duration of membership

• Former members → limited retention for legal/accounting purposes

• Enquiries → typically deleted after a reasonable period

7. Cookies

We use cookies to:

• Understand how people use the website

• Improve performance and user experience

You can control or disable cookies through your browser settings.

8. Your Rights

Under GDPR, you have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

To request any of the above, email: info@khpgym.ie

9. Third-Party Links

Our website may include links to other websites.
We’re not responsible for how those sites handle your data.

10. Updates to This Policy

We may update this policy occasionally to reflect changes in how we operate.
The latest version will always be available on this page.

11. Complaints

If you believe your data is being handled incorrectly, you can contact the Data Protection Commission (Ireland):
https://www.dataprotection.ie

Simple Version (How We Actually Think About It)

We collect what we need.
We use it to run the gym and coach people properly.
We don’t sell it.
We don’t do anything weird with it.
And if you want it deleted, just ask.